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4.4 Adding and Managing Users

As I was saying previously, WordPress starts with one registered user: the admin. But you can register multiple users, and each one can have different permissions. So in this lesson you’ll learn how to add users in WordPress and how to set individual permissions for each one. Let’s begin.

4.4 Adding and Managing Users

Welcome to lesson number 14. As I was saying previously, WordPress starts by default with one user, the admin. But you can have multiple users, and you can set individual permissions for each and every one. So in this lesson, you'll learn how to add new users, and how to set individual permissions for each one. Let's begin. To see the list of the currently registered users, you would go to the WordPress backend and then you would click Users, and this would bring up the full list. Currently, there is only admin, which is the person who installed WordPress or the person that you defined when you first installed WordPress. And here you can edit that user and there are a lot of options for you to choose from. It can also have different color schemes for different users. And it can edit personal information as well like first and last name, the nickname, the contact info. If you have a website, your email address which is required of course, and you can also edit your biographical info here. And if you do this, this will actually be displayed depending on the theme. It might be displayed below the articles that you publish. And you can also change your profile picture and change your password if that's what you want. So to add the new user, you would click Add New. Let's give this a username, let's call it aditest. For email, let's use one of my other email addresses. Let's put in my name here, put in my website. And let's use a very, very good password, it's not good but it's very simple. So, let's confirm the use of weak password and here, I can choose the row of this new user, right? So, is it a subscriber, a contributor, an author, and editor, or an administrator? So each one of these roles has different permissions, okay? Let's say that this user is a contributor. So let's do that, Add New User, okay. So now this shows up right here in my list. And then, I can actually log in with this new user, and notice that my actions here are very limited. I mean compare this with the option that I have as an admin, look at this list here, and then look at this list. I can basically access the dashboard, I can access the lists of posts, but I cannot make changes to those posts. I can add the new post and I can publish it, right. However, this needs to be submitted for review, right. So I cannot publish it directly. So now if I go back to my admin account under Posts, you'll see that we have a hello post that's pending review. And I can choose to edit, to preview, to approve that post. And WordPress is actually very smart, because it tells me that hey, this post is all ready being edited because I have the editor opened here. But if I exit the editor, right, I can take over editing that post entirely and from here. Because I'm the admin and because I have permissions, I can choose to publish or save as draft and so on. Now if I want to give this new user different permissions, I wouldn't need to go to users, aditest, edit, I can change his color scheme, maybe use the sunrise, for example. And I can change its role from contributor, right, to something else. Maybe to author, or maybe to editor. So let's do that. Let's update user. So now, if I do a refresh on this other account, you will see that I have that new theme applied. But I also have access to some additional areas here, like media pages, comments, some tools, I'm not sure if these where there before. But I do have access to more stuff because I am an editor and not a contributor. And you can also change the role from this old users view here simply by selecting on user, and you can just use this dropdown to change its role. So if I want to go to a subscriber, instead I can do that, I can change it. And now you'll see that my role is a subscriber. And that's it for working with multiple users. Now, there might be a time when you want to migrate your website from one WordPress installation to another. Or you might want to import some content from somewhere else. Well, you can totally do that with the help of two dedicated tools. So, in the next lesson, you'll learn how to use the import and export tools in WordPress and also, get a quick look at the site health tool. See you there.

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